In Detail

Berth Map

The main screen of Marina Focus is the Berth Map. Marina Focus allows multiple berth areas and their corresponding maps to be created so that marinas with fixed berths, swing moorings, dry-stacks or dinghy racks can display these layouts separately.

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• Background pictures may be imported to provide a better visual representation of the marina layout.
• Berths with full lines mean that a current permanent agreement is in place. Half lines mean that the berth is currently occupied with a casual booking.
• Black dots in a berth denote that a boat is currently present.
• Toolbar buttons to view all the details of permanent agreements or casual bookings.
• Toolbar buttons to move boats within or out of the marina.

Lists

The alternative view of the marina is the list view showing a choice of:

• Berths
• Customer Contacts
• Boats
• Permanent Agreements
• Casual Bookings

This view provides an exceptionally easy method of finding up to date information by Customer, Berth or Boat.

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Toolbar buttons to:

• Add new, edit or delete existing data
• Find which searches all fields in the current list for partial data e.g. searching for Roger will find the customer Roger Turner or the boat Jolly Roger
• Move boats within or out of the marina
• Open a list of current and future agreements / bookings for the berth which may then be viewed or edited
• Show the due and overdue boat movements
• Change the system measurement from metres to feet
• View historical data

Agreements

Agreements link customers and boats to the allocated berth.

Individual agreements may be accessed via a toolbar button from any of the lists or the Berth Map providing instant access to the customer, boat and agreement details.

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The recurring fees tab allows multiple regular charge items to be recorded for the agreement, allowing the marina to provide and charge for a wide variety of services, giving extra profit opportunities

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The agreement may now be printed

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Invoicing

Recurring fees are processed to produce the Invoices. In addition ad-hoc charges may also be entered and either added to the regular berth rental invoice or separate invoices may be generated depending on the marina’s requirement.

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Links to Accounts

The invoices may be exported into any of the leading accounts packages and debtor control achieved using the accounts system.

Debtors

Debtor control can also be achieved from within the Marina Focus system. When payments are received the outstanding invoices may be paid off so that an up to date list of debtors is available.

At any time customer statements showing all outstanding invoices may be generated and mail-merge letters can be produced for all debtors.

Casual Bookings

Casual bookings are entered using a wizard to ensure the process is as quick and easy as possible.

Firstly the dates of the booking and the berth are selected. If the berth is already occupied then Marina Focus will generate a warning but will allow you to continue with the booking.

The second screen allows the name of the customer to be entered as shown below. If the booking is for a returning customer the list of names will be filtered enabling this person to be re-selected. This will automatically fill in all of the customer address together with the previous boat details saving time and ensuring that the details are accurate.

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If this is a new customer the boat details can be entered on the next screen. If this is a returning customer the details of the boat from the customer’s previous booking will be displayed. Should the customer now have a different boat the details can be entered by clicking the ‘Use New Boat’ button.

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The next screen allows the fee for the booking to be entered and finally the payment method and if it is paid the payment date is recorded.

Marina Focus can then produce the Casual Booking form and invoice as follows

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The invoice for the casual booking may now be generated

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Waiting List

Marina Focus maintains a waiting list for potential customers enquiring about the availability of berths. This may be for permanent agreements or for casual bookings.

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When a berth is to be allocated the enquiry details can be converted into either a permanent agreement or a casual booking with a single button click.

Reports

 

Dockmaster

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Entries in plain type show permanent agreements whereas entries in italics denote a casual booking e.g. A18 where there is a current casual booking but the boat is not showing meaning that it has not arrived.

In the case of Berth A7 there is a permanent agreement in place but it is sub-let to the casual booking.

 

Vacant Berths

This shows the current vacancies to assist with increasing marina occupancy.

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Scheduled Movements

This report shows all movements up to a date selected by the user

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Entries in bold type are either due today or overdue.

Statistics Report

The statistics report shows the revenue and occupancy rates distributed by berth type for any number of months. Occupancy rates are shown for the number of available nights and for the total number of metres available. This shows whether the right sized boat is in the berth and helps managers and owners work out whether the overall configuration of the marina is correct. The available revenue is the maximum available assuming all berths are let with boats at the right size i.e. a 12 metre berth is occupied by a 12 metre boat.

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Pricing Analysis

This report analyses the amount we are charging for permanent agreements. In this example the marina is charging by the metre, therefore the Berth Value is the theoretical maximum amount we should be able to generate for the berth. The Boat Value is the theoretical amount we should be charging based on the length of the boat. The last three columns show the actual amount that is being charged, the different between the actual amount and the berth value and the difference between the actual amount and the boat value.

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Monthly Income Flow

This shows the monthly income generated by the marina. It can either be a flow of the invoice or cash flow amounts.

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Audit Reports

The following report is an example of the audit summary. In addition detailed audit and un-invoiced items reports may also be produced.

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Insurances Due

This report shows the Insurances Due which shows all boat insurances that expire up to any selected date. A similar report can be generated for Boat Registrations.

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Debtors

Debtor reports may either be generated as summary amounts showing the aged debtor position or in detail showing the individual outstanding invoices. The latter report also shows the debtor contact details to assist with debt collection. Mail-merge letters for debtors may also be produced.

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